Project Administration

  • Project Administration

The Project Administration team oversees developments receiving Low Income Housing Tax Credits (HTC) and Housing Development Assistance Program (HDAP) funds during the construction phase of the development. Project Administration is responsible for ensuring that the development progresses according to schedule and that the recipient fulfills all terms of the funding agreements and related policies.

Analysts also review and approve requests for HDAP funds, conduct periodic site visits during construction, process the paperwork to close out HDAP requests and complete the requests for the 8609 forms.


HDAP Information (OHTF, NHTF, HOME)


Environmental Review

All projects receiving funding through OHTF, NHTF, 811, or HOME must go through an environmental review process once awarded and before construction may commence. Projects will be assigned to a contractor following the award announcement. Once the review is completed, project contacts will receive an Environmental Review Clearance letter from OHFA that must be signed and returned, acknowledging any mitigations that must be completed before, during, or after construction. The project will then be required to provide evidence of mitigations in order to proceed with construction and/or close out the project.

The Environmental Review Standards for each program can be found on the Guidelines, Applications, and Forms page.


Prevailing Wage

Developments receiving funding from OHFA may be subject to Davis-Bacon or state prevailing wage laws. Davis-Bacon applies to public developments that receive federal funding, and state prevailing wage laws apply to public developments that receive state funding. Triggers set forth by the applicable laws determine when the laws apply.

The OHFA Guide to Prevailing Wage Requirements was crafted to ensure that OHFA's funding recipients are in full compliance with federal and state prevailing wage laws and regulations applicable to their development. The guide is not intended to replace or substitute any federal or state laws and regulations, but rather was written to serve as a supplemental procedural guide for OHFA staff, OHFA funding recipients, and interested parties to refer to when federal or state prevailing wage rates apply.


Loan Closing

Owners must have a fully executed Funding Agreement and/or commitment letter from the Office of Planning, Preservation, and Development before submitting the required documentation for closing.


Requests for Payment

HDAP developments requesting a draw of funds must use the Request for Payment form provided below. Please note that all draws must be on an OHFA draw form and accompanied by the appropriate supporting documents.

In order to draw funds, your project must have closed with Legal, and you must have submitted an ACH Authorization, Signature Certification, and Signature Card to OHFA. Please note that the two signatures displayed on the card must match the individuals submitting a request for payment through DevCo.


Quarterly Construction Monitoring Report

Submission of the OHFA Quarterly Construction Monitoring Form is required for 9% and 4% Housing Tax Credit projects and HDAP projects. The Report must be submitted on a quarterly basis, beginning the first quarterly reporting period following OHFA Board approval, through 100% construction completion. Reports are due January 1, April 1, July 1 and October 1 of each year until the project is placed in to service. Outstanding submissions may impact a project's ability to receive future award funding and to be reimbursed on a timely basis.


Notice of Contract Award

Projects which have been funded with HOME dollars through HDAP will be required to submit a Notice of Contract Award (NOCA) and a Semi-Annual Labor Standards Enforcement Report. Recipients should contact OHFA to obtain the form.


Final Performance Report

All HDAP recipients must complete a Final Performance Report. The deadline for this report is noted in the funding agreement. However, housing credit projects which are completed in advance of the deadline must submit the Final Performance Report with their 8609 request. Recipients should contact OHFA to obtain the form.


Tax Credit Information

10% Test
Rent Election
Quarterly Construction Monitoring

Submission of the OHFA Quarterly Construction Monitoring Form is required for 9% and 4% Housing Tax Credit projects and HDAP projects. The Report must be submitted on a quarterly basis, beginning the first quarterly reporting period following OHFA Board approval, through 100% construction completion. Reports are due January 1, April 1, July 1 and October 1 of each year until the project is placed in to service. Outstanding submissions may impact a project's ability to receive future award funding and to be reimbursed on a timely basis.

8609 Request

Questions?

Sally Mitchell – Project Administration Analyst
Jim Evans – Project Administration Analyst
Nigel Simpson – Project Administration Analyst
Diane Alecusan – Program and Policy Manager

Ohio Housing Finance Agency
57 East Main Street
Columbus, Ohio 43215
614.387.1668