OHFA 2021 Fourth Quarter Agency at a Glance

OHFA UPDATE - PAGE 5 - 2022 FIRST QUARTER OFFICE OF MULTIFAMILY HOUSING The Compliance team is excited to be back out in the field and seeing our external partners and residents again! The compliance team is officially on the road and working towards completing their 2022 physical inspection requirements. Preliminary inspections have shown us that our partners have done an exceptional job over the last two years managing their projects and keeping them safe, decent and sanitary while also managing the pandemic, labor shortages, and supply chain issues. Common items that the Compliance team is seeing while out on site are: • Overgrown or unmaintained vegetation • Exterior buildings that need pressure washed • Potholes in parking lots (we know-it ’s Spring in Ohio) • Missing or damaged window screens • Clogged or missing gutters • Interior walls that need painted • Damaged door frames • Carpets that need cleaned, repaired or replaced • Exhaust fans that need cleaned • Damaged refrigerator seals In January 2022, the IRS released Notice 2022-05. This notice includes guidance on multiple COVID-19 related waivers for the LIHTC program. One of the most notable is the ability for HFA’s to give a maximum 30-day notice to owners/ managers of an upcoming inspection or file audit. This waiver will continue through December 31, 2022. Effective January 1, 2023, the maximum allowable time of notice will return to the previously allowed 15 days. Compliance will be giving the maximum allowable notice time in most cases. You can read more of the IRS notice here . The Compliance team has been extremely busy processing almost 1,800 Annual Owner Reporting (AOR) submissions since March 1, 2022. The team is processing the AORs in record time this year. If you have not heard from them, regarding your submission by now, you will be soon! The Compliance team also launched an additional help desk, specifically for resident concerns. This new portal allows our residents to contact us directly with any concerns. Like the other three help desks, each inquiry creates a ticket which is then reviewed by a member of the Compliance team, and responded to in a manner consistent with all of our other help desk inquiries. More than half of our submissions are reviewed and resolved within 24-hours of receipt, with most of the others resolved within 72 hours. A toll-free phone number (877-775-6446) is still available if residents do not have access to internet and/or a CPU. If a resident calls, the OHFA staff member that answers the phone will submit the help desk ticket on behalf of the resident. OFHA has updated all the required compliance forms and they are effective as of June 1, 2022, and they are available here . You may use either the old version of the required forms or the updated forms for new move-ins or recertifications that are effective before June 1, 2022. However, if the old version of the required forms is used, then the updated forms must be used at the tenant ’s next recertification date. Remember, owners must begin using the updated version of the forms on June 1, 2022, for all new move-ins and recertifications. Use of an outdated version of a required form after June 1, 2022, will result in an audit finding. Affirmative Fair Housing Marketing Plan (AFHMP) forms and guidance has also been updated and are available here . The CNS Confirmation form has been updated. Owners are now required to provide information on optional and required project fees. Owners must use the updated form for CNS meetings that are scheduled on or after June 1, 2022. For more information about CNS meetings, please visit our website . Thank you to all of our partners, residents and staff for continuing OHFA’s mission every day! COMPLIANCE DIVISION UPDATE ATHENA LUNSFORD COMPLIANCE OPERATIONS MANAGER